vault rooms and human resources

HOW VIRTUAL DATA ROOMS CAN AID HUMAN RESOURCES

While external security is crucial, at many large companies or companies with satellite offices and remote employees, there may be security threats from within. Security gaps aren’t always nefarious, but one of the most important regions to secure besides financial information is that of human resources. 

Whether your H.R. department needs to protect salary information, conflict resolution reports, or hiring and firing documentation, the usual company software may not have all the security necessary for such data. 

Vault Rooms is an industry leader in providing security, round-the-clock support, and more to companies across the globe. 

HOW INTERNAL SECURITY DIFFERS | Vault Rooms and Human Resources

When we talk about external security, that can include hackers, phishing, and the threat of physical burglary or theft. Internal security differs in many ways, namely, security threats aren’t always from bad actors, and can take the form of new hires, co-workers, and even upper management. 

Internal threats can come from many angles, such as:

1. An office uses an email system with one-factor authentication. When an employee feels that their job may be at risk, they steal a password and log in as their human resource manager to see if their boss has communicated that to be the case. 

2. An employee lists their passwords in a visible location, and a disgruntled employee uses the information to log into their account and delete important documents.

3. A member of the cleaning staff accidentally throws away an important folder of information that a human resource manager thought was in a secure place.

With the help of a Vault Room, here’s what those same scenarios look like:

1. The employee whose job may be at risk is stopped by the two-factor authentication required by Vault Rooms. Moreover, a Vault Rooms account is not something shared by the entire staff, and other employees will not have as much knowledge on how to access a Vault Rooms account. 

2. Vault Rooms can attempt to recover deleted documents within a reasonable period and under certain circumstances, or the account’s two-factor authentication will once again protect the files.

3. Backing up documents in Vault Rooms gives you a sturdy option for security purposes. 

HOW WE PROTECT YOU | Secure Digital Vault Rooms

Digital Rights Management: As you share information with HR members in other offices, ensure that they will not be able to further disseminate information, or that a bad actor with access to the information will not be able to continue to do so. DRM prevents easy copying and pasting, as well as a number of other similar dangers. 

Two-Factor Authentication: While the combination of usernames and passwords protect many accounts, internal users will be able to decipher the average user’s name structure, and then only must guess a password. With two-factor authentication, when the hacker succeeds with a first password, the second step will alert the real user to the threat. 

Compartmentalized Data Protection: Ensure that even inside your own company, documents like conflict resolution results and salary information remain secure within their specified departments or users. 

Vault Rooms – A Leading Virtual Data Room Provider

Vault Rooms has served private equity firms, investment bankers, accounting firms, startups, banks, brokers, pharmaceutical companies, real estate agents, and more for the past 13 years. Invest in your company’s future by investing in your company’s present. 

We pride ourselves in making the digital world a safer place to work and interact, both globally and within the confines of your own office, and we look forward to inducting your company into that realm, with all the benefits that accompany it. 

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