Commercial Transactions with Virtual Data Rooms

Commercial TransactionsStreamlining the transaction and due diligence process provides a huge advantage in the world of commercial transactions, which are typically very costly and time-consuming.

Virtual Data Rooms offer a few distinct advantages to sellers who might be looking for a more efficient means to exiting each transaction.

Streamlining Commercial Transactions

When it comes to commercial transactions, time is of the essence. You’re working with two parties that are seeking a quick conclusion, and any time wasted adds to the stress of the situation.

Virtual Data Rooms streamline the commercial transaction process so that there are no hang-ups, mishaps, or game-changing errors.

These features include advanced document searching capabilities, the ability to bulk upload pertinent files, and push notifications for when documents are updated.

More Space for Collaboration

One of the biggest time consumers in commercial transactions happens to be the process of sending documents back and forth between two parties.

This issue is resolved by providing an online collaboration space so that both parties can view the documents they’re supposed to receive without ever having to leave their office.

Users can view documents simultaneously and companies can open multiple data rooms to manage separate transaction processes.

Safe Sharing of Sensitive Information

Often times, a firm isn’t dealing with one potential buyer but many. This involves sending out valuable documents that could potentially wind up anywhere.

Virtual data rooms mitigate this risk by providing a variety of security options, including the ability to monitor whoever views a document, determine the users who can open the document, and remove the ability to print for an individual document.

This allows you to focus on the value of each commercial transaction, rather than having to worry about the details of sending it through

Read more about how virtual data rooms can help streamline your commercial transactions here: http://www.v-rooms.com/

Virtual Data Rooms for Preserving Documents

preserving documentsSmall-business health has been projected to continue in 2016, leading to an increase in transactions and documents being shared, as well as the need for preserving documents.

This requires a method of handling these transactions that doesn’t involve an army of interns marching papers from room to room.

Let’s weigh the pros and cons of physical document handling and storage versus online document management.

Issues with Physical Backups

Your desk is cluttered, papers are flying everywhere, and that stack of files was your only method of preserving documents.

That’s a tough situation to be in, whether you’re dealing with law, accounting, or M&A.

It’s common knowledge that paper decays rapidly, and the effort needed to organize files by hand is excruciating. With every successful transaction comes the extra cost of having to sort and arrange the corresponding files.

Many firms opt to switch to public cloud services such as Dropbox, thereby trading security and functionality for convenience.

However, there’s a system for preserving documents that doesn’t require compromising any of your firm’s security.

Preserving Documents with a Virtual Data Room

Virtual Data Rooms allow you to store, secure, and share sensitive documents with peace of mind.

The core functionality is simple: you upload documents, set your security levels, and share the document with those who are actually meant to view it.

With this solution, you don’t need to worry about losing backups or wiping your hard drive. Your essential data is stored online in a secure collaboration environment.

Virtual Data Rooms can ensure that your firm’s information is accounted for. Preserving documents with ease leads to the trust of clients and investors that your business knows what it’s doing.

For smaller businesses, these virtual data rooms are scalable, guaranteeing that you only need to pay for what you’re using.

Read more about how virtual data rooms can assist your firm in preserving documents: http://www.v-rooms.com/

Joint Venture with a Virtual Data Room

Joint_Venture_ManagementWould you want your joint venture information exposed to the public?

Virtual Data Rooms are hardly just a safer alternative to Dropbox. They can also be used to streamline a wide variety of procedures, including the tasks associated with joint ventures.

The tasks involved with a joint venture require more than just file-sharing capabilities. There’s a certain level of security and functionality that professionals require to conduct business in the workplace.

Joint Venture Security Risk

Working with one team can be difficult enough; working with two teams requires an additional dimension of extreme organization and planning. Virtual data rooms provide a secure collaboration space, allowing two parties to pool their resources for a specific task.

Suppose you’re in the conception phase of a joint venture and are sending out an agreement to the other party. This is not the type of document that you’d like roaming around the internet for everyone, especially competitors, to see.

These days, it might seem easy to simply send a file via email or other sharing platform and hope that it doesn’t make its way into the wrong hands. However, there’s just no way to guarantee where that file may end up, either due to malicious intent of the recipient or due to an outside force.

With a joint venture, you’re not dealing with the sensitive information of just one party but two, meaning that there are twice the risk and twice the reward for any rogue users that might come across it.

Don’t let your data fall into the wrong hands.

Virtual Data Room Solution

Using a virtual data room for a joint venture is as easy as uploading a document, applying security settings, and specifying who’s allowing to view or download the document.

This means that all you need to do to leverage information security for your joint venture is select the agreement and dictate who gets to print, view, or download the file.

Virtual data rooms offer the highest level of security and ease-of-use for exchanging documents in cyberspace. This means that you no longer have to worry about an unwanted party gaining access to your restricted information.

Read more about how virtual data rooms can provide a secure solution for your joint venture plans:: http://www.v-rooms.com/

Easy To Be Hacked

Should you give Kevin Mitnick your name?

If you’ve ever received an email from a friend, in which she asks you to wire money to her in the Philippines because her luggage and wallet have been stolen (and yet you know she’s safe and sound down the street), you’ve known someone whose email account has been compromised.  Have you ever seen fraudulent activity on your credit card?  Have you ever filed a tax return only to be told a tax return for that social security number has already been filed?

Chances are, you’ve encountered at least one of these situations in the past few years.  It’s easy nowadays to fall victim to phishing or have credit cards compromised. But just how easy do you think it is for a hacker to do his deed?

Unfortunately, it’s really quite easy, actually.

Kevin Mitnick’s Public Hack

At a BBVA luncheon a company CEO volunteered for a live demonstration with Kevin Mitnick, the world’s most renowned hacker.  Kevin asked the volunteer to join him onstage and, after a quick introduction, searched for the volunteer’s first and last name in an online database, which charged just a dollar per search.  There were a few results.

So Kevin verified the volunteer’s middle initial and hit search again. And… Bingo!  On the projection screens, visible to an audience of about 200, the volunteer saw his recent home addresses among other personally identifiable information (PII).

Using this information, Kevin easily found the volunteer’s driver’s license number in another database.  And within minutes and for just a few dollars, Kevin had enough information to open credit cards in the volunteer’s name, change information on existing accounts, or worse. 

So Now What?

Rather than clap for the feat accomplished so quickly and deftly, the audience stared wide-eyed at Kevin, the volunteer CEO, and the projection screens, as if struck paralyzed and dumb.  The fear in the room was palpable.

The fact is, no one is impervious and no entity is entirely impregnable to those wanting access. However, the more difficult it is to gain entry, the more likely the intruder will give up and seek an easier target, right? So doesn’t it make sense to raise the barrier to entry?

Fortify Your Defenses

Every small security measure you take fortifies your defenses.  As Kevin Mitnick chronicles throughout his book, Ghost in the Wires (2011), physical means are often used to access digital and cyber information.  He regularly dumpster dove for sensitive information that had been tossed out instead of disposed of properly.  Quick takeaway: shred your documents.  In his former life, Kevin also illegally accessed others’ email accounts for login credentials, passwords and business sensitive documents. Another quick takeaway: store sensitive documents in a secure place like a virtual data room.

For more information on secure document collection, sharing and storage, visit www.vaultrooms.com.

The Unpredictable Path of Valuable Data

With technology increasingly permeating all industries, the risk that unwarranted access to valuable data may be granted has significantly increased.

Prior to the digital age, a hard copy was the only key available to unlock a treasure trove of company information.

Feeding the Competition

When it comes to cybersecurity, there’s a particular scenario, or range of scenarios, that focus on the danger that key information might be obtained and leveraged by competitors in the industry.

Consider this: you’re dealing with a potential client, and thus, are obligated to share valuable data. Meanwhile, this client is also considering the offers of several other competitors. At the end of the day, the client decides to go with the firm you’ve been battling head-to-head for years.

And now they’re walking away with all of your secrets.

This situation might sound cynical, but consider the issue at hand. When working with people, ripe with their own aspirations and intentions, it’s hard to rely on trust to ensure that your sensitive information isn’t being tossed around the industry.

That’s where Digital Rights Management, or DRM, comes in handy.

Control Valuable Data

DRM at its most fundamental level allows administrators to restrict different levels of access to a document while still allowing the content to be shared.

This offers a wide range of possibilities and allows you as a company representative to feel secure in sharing your resources with potential customers.

Some DRM services offer the unique capability to restrict printing or viewing after a certain date. Tying it back to the situation above, this means that if a potential client walks out the door, they’re leaving your data behind.

This useful security system doesn’t just apply to documents, either. DRM is used by every reputable streaming service to ensure that rogue users can’t illegally download and share videos straight from the source.

When partnered correctly with your system, DRM can be a huge money-saver whether you’re dealing with transactions, file sharing, or providing virtually any form of content over the web.

With proper digital rights management, your due diligence information and intellectual property can be protected while still permitting the level of flexibility that you require.

Read more about how you can use DRM to mitigate risk with V-Rooms: http://www.v-rooms.com

SendPPM Announces Online 506b PPM

Sept. 1, 2015

SendPPM.com announces the release of their web-based PPM distribution platform for use by issuers, broker dealers, investment bankers and other financial professionals in accordance with the new Securities Exchange Commission (SEC) guidelines. This is in response to the SEC’s recent No-Action letter which clarifies the utilization of the internet for online Private Placements under rule 506(b).

In 2012 the JOBS Act lifted the prohibition on advertising or broadly soliciting investor interests in privately held securities, resulting in the establishment of procedures for general solicitation under rule 506(c). However, for a variety of reasons, firms and issuers generally preferred to continue with the tried and true approach, a private sale of securities known as a 506(b) offering. The SEC’s no action letter relative to rule 506(b) opened the door to be able to use the internet to create “pre-existing, substantive relationships” that would be permitted and not be categorized as general solicitation for private placement offerings.

“Our award winning SendPPM.com platform, now in its tenth year, has been used to raise over $1 billion in private placements by issuers, broker dealers and investment bankers, ” said Karen Perkins, President of V-Rooms™, the parent company of SendPPM.com. “We have tailored our solution to meet these new SEC guidelines and open the capital raising process to a wider online global audience of prospective investors.”

In utilizing the SendPPM.com platform, issuers will be able to collect and store confidential information from prospects in a variety of ways, assessing each prospect’s sophistication, financial circumstances, and ability to comprehend investments and their risks. Once this online pre-existing, substantive relationship with an investor is established and the investor is approved as an accredited investor, they can be provided immediate access to the offering documents via SendPPM.com’s password protected website. The platform’s extensive administrative reporting features also provide audit/tracking reports that are essential for adhering to SEC/FINRA regulations, as well as providing a “behind the scenes” view of prospect document viewing activity.

About SendPPM.com:

SendPPM.com is a division of V-Rooms™ virtual data rooms that provides a cloud-based, customizable data room solution that is designed to streamline document management, collaboration, exchange and archiving for medical, financial, legal and corporate professionals. The V-Rooms Software-As-A-Service (SAAS) secure document portal facilitates the secure exchange of sensitive information providing compliant and auditable transactions. SendPPM.com provides for the online assembly of investor information and the secure distribution of private placement memorandums to expedite raising business capital. Additional information can be found at www.SendPPM.com

About V-Rooms™:

V-Rooms™ provides a cloud-based, customizable virtual data room (VDR) solution that is designed to streamline document management, collaboration, exchange and archiving for financial, legal and corporate professionals. The V-Rooms™ Sofware-As-A-Service (SAAS) secure document portal facilitates the secure exchange of sensitive information providing compliant and auditable transactions. V-Rooms™ enables the acceleration of complex, information-intensive processes while reducing the time and expenses associated with data distribution, courier, printing and travel. Additional information can be found at here.

V-Rooms Launches a New Faster User Interface

Aug. 24, 2015

V-Rooms™ an industry leading virtual data room provider, today announced the launch of a next-generation intuitive user interface (UI), V-Rooms™ Pro+, that extends its leadership and innovation in the virtual data room industry. By providing unparalleled ease of use, faster processing speeds, and enterprise-grade security, V-Rooms’™ new UI, with a focus on speed and simplicity, makes it easier than ever before to share sensitive documents in an intuitive and visually engaging user work experience.

V-Rooms™ conducted months of deep usability research and testing with its customers and advisors resulting in an award winning, best-in-class, virtual data room solution. The result is a consistent, integrated and seamless data room experience that improves efficiency and saves time.

V-Rooms™ is a 10-year veteran of the virtual data room industry and award winning leader in the online distribution and storage of sensitive documents. V-Rooms™ was recently selected by Acquisition International as 2015’s M&A Software Supplier of the year. According to Karen Perkins, President and CTO for V-Rooms, “Software is a tool. For a tool to be used, it has to be a great tool. Our priority has always been to deliver an exceptional solution to our clients and their users that makes their job easier – the perfect tool. I believe with V-Rooms™ Pro+ we have exceeded users expectations.”

V-Rooms™ Pro+ offers a host of NEW features including:

  • Larger Servers and Faster Processing
  • DocuSign® Integration for Industry Leading eSignature Support
  • File Upload and User Creation Wizards
  • Drag and Drop Capabilities
  • New Reports and Listings
  • Extended Email Notifications Controls
  • Unified Look-and-Feel for Administrators and Users
  • Disclaimer Page Customizations and Controls
  • Search Enhancements with Filters and Groupings
  • Informational Email Capabilities
  • Extensive Document Tagging Capabilities

V-Rooms™ Virtual Data Rooms are used by teams to securely share files using role-based permissions and offer an attention to compliance. V-Rooms are often used in situations where there are multiple people addressing complex, regulated, private, information-intensive processes for mergers, acquisitions, family offices, capital raising, commercial real estate transactions, board of director communications and medical research,” according to Dan Bradbary, CEO and Founder of V-Rooms™. “Our new UI offers a variety of customizable features to best suit a variety of use cases for our clients.”

About V-Rooms™:

V-Rooms™ provides a cloud-based, customizable virtual data room (VDR) solution that is designed to streamline document management, collaboration, exchange and archiving for financial, legal and corporate professionals. The V-Rooms™ Sofware-As-A-Service (SAAS) secure document portal facilitates the secure exchange of sensitive information providing compliant and auditable transactions. V-Rooms™ enables the acceleration of complex, information-intensive processes while reducing the time and expenses associated with data distribution, courier, printing and travel. Additional information can be found at here.

V-Rooms Launches Family Office Vaults

May 28, 2015

V-Rooms™ announces the launch of the Family Office Vaults solution to address today’s concerns about cyber security and the exchange of sensitive personal and financial information for the families of ultra high-net-worth individuals.

Wealthy families need an encrypted system through which they may carefully exchange confidential information with their extended family members, attorneys, CPAs, insurance agents, investment consultants and others. Administrators of Family Office Vaults are able to provide granular access to documents such as bank statements, deeds, registrations, health records, contracts and other sensitive information only to those approved parties inside and outside the family.

“Recognizing the growth and concerns of family offices over the past few years, we are pleased to offer a secure document sharing platform that addresses these concerns,” said Dan Bradbary, Founder and CEO of V-Rooms™. “We are in our 10th year of providing our solution for financial, legal and corporate professionals and look forward to extending our solution to family office professionals.”

In essence, a Family Office Vault is a document repository that is an important part of a family’s information and knowledge initiatives. In today’s world of global competition, it is essential that a family gets its information management strategy right and is able to exchange necessary information on a worldwide basis.

In addition, features are available to control who can upload, view, print or download different files and groups of data files, even with the ability to Undo™ access to files previously downloaded. Documents stored in Family Office Vaults can be accessed over the Internet 24 hours a day, 7 days a week, with access to documents, folders or libraries controlled on a per-user basis.

About V-Rooms™:

V-Rooms™ provides a cloud-based, customizable virtual data room (VDR) solution that is designed to streamline document management, collaboration, exchange and archiving for financial, legal and corporate professionals. The V-Rooms™ Sofware-As-A-Service (SAAS) secure document portal facilitates the secure exchange of sensitive information providing compliant and auditable transactions. V-Rooms™ enables the acceleration of complex, information-intensive processes while reducing the time and expenses associated with data distribution, courier, printing and travel. Additional information can be found at here.

Exit Planning Institute Announces V-Rooms as New Strategic Alliance Partner

March 19, 2015

The Exit Planning Institute (EPI) announced a new partnership with V-Rooms Virtual Data Rooms, a division of Due Diligence Online, LLC. V-Rooms is an Internet-based, on-demand document management, document repository and file hosting service designed to speed up the completion of financial transactions.

EPI’s strategic alliance with V-Rooms will provide Certified Exit Planner Advisors (CEPA) a key resource for streamlining their processes with the business owner client. V-Rooms virtual data rooms enable the business owner to compile and house all their pertinent documents and files in one secure location, where they can be easily updated and quickly accessed. CEPA’s through EPI will now be able to offer this strategic alliance partner’s services as a quality solution in their practice.

“We are excited to announce EPI’s new partnership with V-Rooms. Our alliance will add another quality tool in our CEPA members’ toolbox that they can implement and start utilizing immediately.” – Scott Snider, VP Exit Planning Institute.

“This new partnership with EPI, in providing confidential document repository platforms for their CEPAs’ clients, further exemplifies the expanding need for secure document exchange between trusted parties.” said Dan Bradbary, Founder and CEO of V-Rooms. “We are excited to work with EPI in providing this service to their members.”

About the Exit Planning Institute

The Exit Planning Institute (EPI) delivers innovative learning experiences, performance-enhancing resources and strategic tools designed to enhance the exit planning profession. Formed in 2005 to serve educational and resource needs of accountants, financial planners and wealth managers, attorneys, commercial lenders, M&A advisors, management consultant, ESOP and family business advisors amongst other advisors, the Exit Planning Institute is considered the standard trendsetter in the field of exit planning across the globe. It is the only organization that offers the Certified Exit Planning Advisor Program (CEPA) and qualifies for continuing educational credits with six major professional associations, making it the most widely accepted and endorsed professional exit planning program in the world.

Exit Planning Institute Media Contact

Scott Snider, Vice President, PH 216-712-4244, ssnider@exit-planning-institute.org

About V-Rooms™:

V-Rooms™ provides a cloud-based, customizable virtual data room (VDR) solution that is designed to streamline document management, collaboration, exchange and archiving for financial, legal and corporate professionals. The V-Rooms™ Sofware-As-A-Service (SAAS) secure document portal facilitates the secure exchange of sensitive information providing compliant and auditable transactions. V-Rooms™ enables the acceleration of complex, information-intensive processes while reducing the time and expenses associated with data distribution, courier, printing and travel. Additional information can be found at here.

 

Download this Press Release

An Interview of our CEO, Dan Bradbary, by Fox News

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V-Rooms™ CEO Dan Bradbary appeared on the show America’s News Headquarters on Fox News on Saturday, February 1st.

The show is co-anchored by Emmy award winning journalist Kelly Wright and Jamie Colby. Mr. Bradbary, V-Rooms™ Founder and CEO, was invited to the program as a subject matter expert on internet security.

In light of the recent high-profile internet and email hacks, he discussed what corporations and individuals can do to protect their customers’ information.
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